Document Management Specialists


Exploring this Job

Learn more about document management by getting an internship or part-time job in the DM department of a company that interests you. Find internship or job openings through your school's career services office and through employment Web sites. Also search the career sections of companies' Web sites to see if there are openings for DM assistance. 

Another way to explore the field is through participation in a professional association. Look for upcoming events near you on association Web sites and see if there are volunteer opportunities. Talk to a DM specialist to learn more about this career. Ask your school counselor to help arrange an information interview. 

The Job

Document management specialists are hired by companies to develop and monitor document management (DM) systems for their employees. Specialists meet with the companies' employees to discuss their needs and requirements of the systems they use for managing documents. They also find out if there are issues with accessing electronic content in order to improve on the DM system. The job requires strong knowledge of computers as well as excellent interpersonal skills for dealing with a wide variety of employees, from subordinates and peers to upper management.

The job entails electronically managing all of the documents and records of the company. Document management specialists must also keep up with the laws for managing documents and records, to ensure the company's DM system is in compliance. They consult with IT specialists to determine the most effective and efficient systems for electronic document processing, retrieval, and distribution. They also help companies establish organizational policies for efficient, legal, and secure electronic document management.

Typical work activities for document management specialists include collecting information about employees' needs and documenting this information in written or electronic form; providing technical support for the maintenance or use of DM software systems; monitoring companies' operations activities; and developing procedures for managing data. They use a wide variety of software programs in their work, such as analytical software, database user interface and query software, document management software, and enterprise resource planning software.